|Suppression history and reversing suppressions|
|Adding suppressions to a specific address book only|
|» Removing suppressions from a specific address book|
You can suppress emails addresses, as well as entire domains, so they don't receive anything that you send.
If you want to be more specific, you can also suppress email addresses for individual address books, instead of across all of your address books.
You can also reverse suppressions.
To add suppressions, select Contacts > Suppressed contacts and pick the appropriate tab.
The Suppressed contacts tab displays a list of all of your contacts who've unsubscribed from your communications, plus those who've been automatically unsubscribed by hard bouncing once, reaching their soft bounces limit or registering as an ISP spam complainant.
You can manually add a contact to this list by clicking on New contact suppression. See the Adding suppressions section below for further detail.
The Suppressed domains tab displays a list of all domains that have been suppressed. By adding suppression at a domain level, all email addresses in your address books for that domain are automatically suppressed. This saves you a lot of time when a company asks to be removed as a whole from your lists.
To add a new domain to this list, click on the New domain suppression button. See the Adding suppressions section below for further detail.
You can add suppressions via the New contact suppression and New domain suppression buttons.
These enable you to upload or manually add any email or domain addresses you would not like included in your campaign sends.
If you'd like to suppress contacts from a specific address book, please see the Adding suppressions to a specific address book only section below for further detail.
File removal - if you have a lot of email addresses and/or domains to suppress, you may prefer to do this via the upload of a CSV, TXT, Excel or ZIP file. Use the Choose file button to select the file on your computer.
You can enter an email address to be notified once the import has finished – this is particularly useful if you're uploading a large list.
Once you've entered your addresses or selected your file, click on Suppress these contacts from my account. Your entries are processed and a summary report is displayed.
Manually - use this tab to enter email addresses individually.
Simply type the email address into the area provided. Enter only one email address per line, as shown in the example.
When satisfied, click Suppress. Each of these email addresses will be added to your suppressed contacts list and excluded from any future email sends.
If you wish to suppress all email addresses at one company, then simply add the domain instead, as shown below.
Again, make sure there is only one entry per line. When ready, click Suppress.
Regardless of the method you choose, whether manually entering, pasting text, or uploading a file, email addresses suppressed will appear on your Suppressed contacts tab.
Domains will appear on your Suppressed domains tab and any email addresses relating to those domains will appear on your Suppressed contacts tab.
The Suppression history tab shows only manually imported file suppressions created in the last 30 days.
Please note that it doesn't show any manual suppressions you may have made by clicking on More actions when inside an address book.
You can delete imported file suppressions from this list. It will result in the contacts being deleted from the whole system, although a message will inform you of this consequence before you complete the deletion.
You'll then need to add any contacts back to the address book or books they were previously part of in order to restore them and thus reverse the suppression.
You have the ability to upload or manually add any email addresses for suppression in a specific address book only. This has the advantage of not suppressing a contact or contacts across all of your account's address books, meaning they'll only be excluded from sends to that specific address book but will still able to receive campaigns sent to your other address books.
To do this, select Contacts > My contacts and then click on the Properties icon next to the desired address book. This will open the address book for editing and changing its settings.
Click on the Suppressions tab. This tab will list all of the individual suppressions for this address book if there are any.
Click New contact suppression to add your suppressions, either via a file or manually (just as detailed under Adding suppressions above).
Click Export and then Export all if you wish to export all of the address book's suppressions into a file.
To remove a suppressed contact or contacts from the address book and reinstate them, tick the contacts you wish to remove, click on More actions and then select Remove suppressions.
You'll then need to add the contact back to the address book if you want them to receive sends to this specific address book again.