Merging address books

Contents

Steps to merge address books
How do I find details about a merged address book?

Summary

It may be the case that you want to merge two or more address books into a new single address book.

You can do this easily by using our 'Merge address books' option.

Steps to merge address books

To merge address books:

  1. Select Contacts from the navigation bar to display your address books

    my_contacts_screen.png
  2. Use the checkboxes to the left of each address book to select the ones you want to merge

    check_address_books_for_merging.png
  3. Click on More actions and select Merge address books

    select_merge_address_books.png
  4. Enter the newly merged address book's name, and select whether you'd like to merge the address book suppression lists or keep the address book suppression lists separate

    select_your_merging_settings.pngWhen done, click OK. You'll be informed that your merged address book will be ready shortly.

  5. You'll need to refresh the page to make the newly merged address book appear in your address books list, whilst leaving the original ones still intact

    newly_merged_address_book.png

How do I find details about a merged address book?

To find details of whether an address book was created by merging address books, and which address books were merged to do so, click on the Properties icon to the right of the address book. This information is contained in the 'Description' section.

properties_details_of_merged_address_books.png

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Comments

  • Avatar

    Is there a way we can merge address books without leaving the old ones in tact?  We have a messy 306 address books which have been uploaded each time a newsletter is sent out and don't want to add to our problem of having more address books than we need.  I'd like to merge address books used per conference in 2011.

  • Avatar

    Hi Kim,

    There's no combined merge and replace function at present, but you can delete the old address books after merge.  Do make a feature request with ideas for improving the merge process though!

    Best wishes,

    Stoo

  • Avatar

    If I merge ALL address books to tidy up, how will duplicates be handled?